Cloud WMS: An Owner’s Guide to Features, Benefits, & Factors

Cloud WMS: An Owner’s Guide to Features, Benefits, & Factors


Effective warehouse management is a pivotal component within supply chain activities, exerting a vital influence over the seamless movement of goods and resources. The progression of technology has led to the transformation of warehouse management systems (WMS), aligning them with the dynamic requirements of contemporary enterprises. The most recent manifestation of these systems takes the form of cloud-based WMS software, presenting an array of advantages that surpass those offered by conventional on-premise alternatives.

An innovative software solution, the cloud-based Warehouse Management System (WMS), is hosted on external servers and accessed through the Internet. Its primary purpose is to optimize warehouse tasks, inventory oversight, and order completion by automating various operations.

In the ever-evolving realm of business, marked by fierce competition, adopting cloud-based WMS solutions brings various benefits. These include heightened scalability, instant access to real-time data, reduced expenditures on IT infrastructure, and seamless software updates.

These advantages work harmoniously to amplify efficiency and overall operational efficacy. By harnessing this state-of-the-art technology, enterprises can deftly administer their logistics and stock management, maintaining a competitive edge in the market while adeptly addressing individual business prerequisites.

What is cloud-based WMS?

A cloud-based Warehouse Management System (WMS) encompasses a logistical hub where warehouse management software operates through a Software as a Service (SaaS) framework. Its entirely web-based interface makes it accessible from any device connected to the Internet. Program data is stored and executed on external servers, eliminating the business’s need to house hardware on its premises. This model involves a monthly license fee for the client, alleviating the responsibility of infrastructure setup and upkeep and maintaining personal servers.

This approach rapidly overshadows the traditional on-premise model, wherein the system is installed on servers within the company’s confines. Although user licenses retain permanent ownership by the client in this scenario, the demand for the business to invest in its own servers results in a substantially higher initial expenditure.

Cloud computing is an innovative technology that empowers enterprises to store, retrieve, and oversee data and applications through the Internet, negating the need for dependence on local servers. Harnessing this technology, cloud-based Warehouse Management System (WMS) software solutions furnish businesses with an adaptable and expandable approach to governing their warehouse activities.

In cloud-based systems, the software finds its home on a distant server, ensuring secure access through a web browser. By integrating a cloud-based WMS, businesses are relieved from software installation and upkeep obligations on their internal servers and workstations.

Common Features of Cloud WMS

Fully Reliant On the Cloud

All data and information generated within the logistics establishment are collected and stored through cloud computing technology. 

Supports Multiple Users

Enterprises can increase or decrease the number of licenses based on their operational demands and product requirements. 

Accessible From Various Devices

The software is reachable via any computer or portable gadget, such as tablets or smartphones, provided an internet connection. 

Operates In Real Time

For instance, warehouse inventory remains perpetually updated during product receipt, storage, order preparation, and customer dispatch. 

Inventory Control Functions

The inventory control functions of a cloud-based Warehouse Management System (WMS) are instrumental in enhancing operational efficiency. Cloud WMS optimizes inventory levels through real-time tracking and accurate data management, minimizing overstocking or stockouts. Automated reorder triggers and intelligent demand forecasting ensure timely replenishment, streamlining supply chain processes.

Picking Functions

The picking functions within a cloud-based Warehouse Management System (WMS) are pivotal in expediting order fulfillment. Leveraging real-time data and efficient routing algorithms, cloud WMS optimizes the picking process by guiding workers through the most efficient paths, reducing travel time and errors. This technology enables various picking strategies, such as batch picking and zone picking, further streamlining operations.


The integration functions within a cloud-based Warehouse Management System (WMS) serve as the linchpin of a cohesive and interconnected supply chain ecosystem. By seamlessly linking with other enterprise systems such as ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management), cloud WMS facilitates seamless data exchange, ensuring accurate and up-to-date information across the organization.

Logistics Management

Establishes a centralized hub for overseeing shipping and receiving tasks, encompassing shipment tracking, order status updates, and returns management. 

Instant Data Retrieval

Permits instantaneous access to crucial warehouse data, including inventory status, order conditions, and shipping particulars, facilitating informed choices regarding supply chain strategies. 

Analytics and Reporting

Presents diverse reporting capabilities and analytical tools, aiding organizations in comprehending warehouse and supply chain operations and guiding data-oriented decisions related to labor and products. 

Cost-Effective IT

Cloud-based systems diminish the necessity for in-house IT support, as technology and infrastructure management rests with the provider. Additionally, shields businesses from technological shifts and upgrades.

Benefits of Cloud-Based WMS


A key advantage of cloud-based WMS lies in its cost-effectiveness, demanding notably lower initial investment than conventional on-premise alternatives. By adopting a pay-as-you-go structure, enterprises stand to achieve substantial cost savings by circumventing the upfront expenditures linked to the acquisition and upkeep of costly hardware and software.

Quick Implementation

The swift implementation of cloud-based WMS permits businesses to initiate warehouse management activities within days or weeks rather than the protracted timeframe of months or even years. This expedited launch empowers companies to become operational more rapidly, leading to time and cost savings over the long term. Furthermore, businesses are relieved from concerns about infrastructure, encompassing aspects like operating systems and databases.

Easily Scalable

 The software functionalities are amenable to adjustment, modification, and expansion, all tailored to the company’s specific necessities and responsive to business growth and fluctuations. 

Ensures Security

There’s no peril of inadvertent data loss, as automated backups are routinely generated.

How is a Cloud Warehouse Management System the Right Solution?

  • In the dynamic process of your business’s growth and development, it becomes imperative that your WMS can seamlessly accommodate these transformations without incurring supplementary expenses. A resilient cloud-based WMS should furnish you with the versatility to expand or contract as dictated by your business needs, empowering you to adeptly react to shifts in the market and capitalize on avenues for expansion.
  • An immensely captivating and intuitively navigable WMS will optimize the flow of warehouse management procedures, guaranteeing swift and effortless access to vital information for your team members. Integrating tailored dashboards, intuitive drag-and-drop menus, and similar user-centric attributes can significantly elevate productivity and operational effectiveness throughout your organization.
  • When considering adopting a cloud-based warehouse management system, assessing the extent of assistance and continuous enhancements extended by the provider becomes pivotal. A committed and readily available customer support team is necessary for promptly resolving any challenges or inquiries that might emerge throughout the integration process and the system’s sustained utilization. Additionally, the provider should furnish regular updates, guaranteeing the system’s alignment with contemporary industry trends and technological progressions. This continual dedication to enhancement will equip your business to sustain a competitive advantage and adeptly maneuver through the ever-evolving market landscape.

3PL Next brings you a complete solution in the warehouse management system. It not only streamlines the process but also helps you in making cost-effective decisions. 

What Types Of Businesses Benefit From Implementing A Cloud-Based System?

Distribution Centers

Through the instantaneous data retrieval and analytical capabilities offered by cloud-based warehouse management systems, distribution centers can adeptly oversee their inventory levels and elevate the precision of order processing. This culminates in heightened customer contentment, reduced returns and reimbursements, and enhanced overall operational efficacy.

3PL or Third Party Logistics

Cloud-based WMS systems grant third-party logistics (3PL) firms the adaptability required to oversee their clients’ inventory more effectively. Armed with instantaneous access to order and product particulars, these providers possess the agility to swiftly address shifting customer requirements and curtail transit durations.


Employing cloud-based WMS enables retailers to optimize their supply chain activities and curtail expenses linked to inventory administration. By furnishing immediate monitoring and transparency into product-related data, these systems empower retailers to make well-informed choices, yielding enhanced customer service and heightened profitability.

Multiple Warehouse Businesses

Enterprises managing numerous warehouses can capitalize on cloud-based WMS systems by consolidating warehouse data into a unified source. This consolidation contributes to heightened visibility and enhanced decision-making spanning all sites, culminating in diminished expenses and elevated customer service quality.

How 3PL Next Helps Your Business?

3PLNext brings a cloud Warehouse Management system to simplify and enhance your long-pending Supply Chain and E-commerce Fulfillment challenges. By optimizing warehouse efficiency, enabling meticulous inventory tracking, and automating order fulfillment, it offers a seamless solution to streamline operations.

Factors to Consider Before Implementing Cloud WMS

Feature Set: Confirm that the system provides the necessary functionalities and capabilities for proficient warehouse management.

Interconnectivity: Examine how the warehouse management system harmonizes with other systems, such as your ERP or accounting software, ensuring smooth data flow.

Financial Assessment: Appraise the entire ownership expenses, encompassing initial investments, recurring charges, and any supplementary outlays linked to personalization or integrations.

Vendor Esteem: Seek out a vendor acclaimed for their credibility in the industry and a demonstrated history of furnishing top-tier solutions.

Client Assistance: Verify that the warehouse management system provider extends extensive customer support and training to maximize your system utilization.

Safety Measures: Verify that the WMS provider upholds robust security protocols to safeguard your data and information.

Why 3PL Next’s Cloud WMS Is the Best Solution for Your Warehouse Management Challenges?

When considering the 3PL solution, 3PL Next offers your business a dynamic and effective Cloud Warehouse Management System (WMS). Here are a few reasons why:

  • Business focused configurations
  • Integrates with all eCommerce features
  • User-friendly interface
  • Automation of all inbound and outbound warehouse operations
  • Generation of real-time reports. 

Essential Features of 3PL Next Cloud WMS

  • Order Picking: We help you pick, pack, and send out orders from the warehouse quickly and accurately.
  • Inventory Tracking: You can easily check how much stuff you have in stock, where it’s located, and when it’s moving.
  • Cycle Counting: Regularly audit your inventory to maintain accuracy and integrity.
  • Batch Picking: Efficiently select multiple orders at once, streamlining your picking process and enhancing warehouse productivity.
  • PO Receiving: Ensure newly arrived inventory is ready for sale once it reaches the warehouse.
  • Kit Assembly: Bundle various items together to create kits or packages for listing.
  • Serial Number Tracking: Effortlessly trace product serial numbers and gain granular insights into your inventory management with 3PL Next’s Cloud WMS.
  • Warehouse Management: Maintain complete control over all warehouse operations to ensure smooth and uninterrupted workflows.

Experience seamless warehouse management with 3PL Next’s Cloud WMS. Elevate your operations and make smarter decisions. Get started today!


A cloud-based WMS presents notable competitive edges for businesses: it enhances cost-effectiveness through reduced initial investment, accelerates implementation timelines, and augments adaptability and scalability to accommodate shifts and expansions in business. A significant advantage of this cloud-oriented solution is its capability to curtail the initial investment and expedite the deployment process.

Are you Curious about how a cloud WMS can elevate your logistics procedures? Feel free to reach out to us. Our proficient consultants are on hand to guide you toward the optimal solution tailored to your company’s needs.

Ahmed Sufi

Leave a Reply

Your email address will not be published. Required fields are marked *